Controlled Goods Program consulting Service (CGP Consulting)

About the program

Canada established the Canadian Controlled Goods Directorate in 2001 to administer the Controlled Goods Program (CGP) and the associated controlled goods regulations. Organizations that wish to possess controlled goods must register with the Controlled Goods Directorate and develop a local Controlled Goods Program (CGP). This consists of:

Appointing a designated official who will administer the local controlled goods program and make periodic audits.

Writing a a security plan that details how controlled goods will be safeguarded and submitting it to the Controlled Goods Directorate.
Conducting security assessments of all personnel who will possess controlled goods
Training all assessed personnel in the proper handling of controlled goods.

NOTE: Only locations where controlled goods are located are subject to the controlled goods regulations. Only personnel who possess controlled goods will be security assessed. Locations where controlled goods are not located are not subject to the controlled goods regulations. Personnel who do not possess controlled goods will not be security assessed.

Our CGP Consultants guide organizations through compliance with the controlled goods regulations and offer advice. Management System Group helps organizations to register with the Controlled Goods Directorate, devise a controlled goods security plan, conduct security assessments and conduct training.

The Canadian Controlled Goods (CGP) Program is harmonized with the U.S. International Trade in Arms Regulations (ITAR). To receive ITAR items, a business or university must be registered with the Controlled Goods Directorate, even if the item is not listed in the Canadian Export Control List.

Before start, first determine if you need to register in the Controlled Goods Program then you need to follow the steps below:

Appoint an authorized individual
Appoint a designated official
Complete the application for registration form
Complete a security assessment application form for each required individual
Submit your application

Our Controlled Goods Program Consulting Services include:

Prepare safeguarding policy manual
Prepare Record keeping manual
Prepare forms required
Implement CGP
Submit application for owners, DO (Designated Official) and so on
Dedicate DO to be trained by CGD ( Controlled Goods Directorate)
Security assessment of employees involved handling CG by DO
Prepare infrastructure for safeguarding and handling CG
Address arising nonconforming from CGD audit, if any

Management System Group works with you to create a controlled goods security plan that meets your unique needs and ensures that you can carry out your business while being fully compliant with the controlled goods regulations to protect controlled goods and technologies as stipulated by the Controlled Goods Directorate.

We can also help you register with the Canadian Controlled Goods Directorate and make certain the proper forms are filed. In addition, Management System Group provides training to instruct your personnel in how to protect controlled goods based on the controlled goods regulations and the security plan for your facility.

Please contact us for our free evaluation and competitive quote for CGP Certification.

INFORMATION ABOUT CONTROLLED GOODS REGULATIONS

The following definitions apply in these Regulations.

International student means an individual who is authorized by a study permit or by the Immigration and Refugee Protection Regulations to engage in studies in Canada and who is not an officer, director or employee of a person registered under these Regulations.

Permanent resident has the same meaning as in subsection 2(1) of the Immigration Act.

Person includes a partnership or other business enterprise.

Temporary worker means an officer, director or employee of a person registered under these Regulations who is not

(a) a Canadian citizen ordinarily resident in Canada; or

(b) a permanent resident ordinarily resident in Canada.

Visitor means an individual — other than an international student — who is not an officer, director or employee of a person registered under these Regulations and who is not

(a) a Canadian citizen ordinarily resident in Canada; or

(b) a permanent resident ordinarily resident in Canada.

A person is eligible to apply for registration if

(a) in the case of an individual, they carry on business in Canada, give their consent to a security assessment and are

(i) a Canadian citizen ordinarily resident in Canada, or

(ii) a permanent resident ordinarily resident in Canada; and

(b) in the case of a corporation, partnership or any other business enterprise, it is either

(i) incorporated under federal or provincial law, or

(ii) authorized by federal or provincial law to carry on business in Canada.

A person who is eligible may apply for registration by sending to the Minister on a form supplied by

(a) the applicant's legal name, business name, address, telephone numbers for each place of business in Canada and, if applicable, electronic mail and facsimile numbers for each place;

(b) evidence of the legal status of the applicant's business;

(c) the name, residential address and position of each director, officer, partner or proprietor of the business;

(d) the name and address of any owner of 20% or more of the outstanding voting shares or interests of the business and the percentage that each owns;

(e) the name, date of birth, position, telephone number and, if applicable, facsimile number and email address of the individual who is proposed to be appointed as the designated official;

(f) a description of the controlled goods that the applicant intends to examine, possess or transfer and the addresses of the locations where those goods will be kept;

(g) the addresses of the locations where the records required by these Regulations will be kept; and

(h) a statement signed and dated by an individual authorized for that purpose, stating that the information contained in the application is accurate and complete.

Every registration of a person is subject to the following conditions

(a) that the person keep and maintain, during the period of registration and for a period of five years after the day on which the person ceases to be registered, records that contain

(i) a description of any controlled goods received by the person, the date of their receipt and an identification of the person from whom they were transferred,
(ii) a description of any controlled goods transferred by the person, the date of their transfer and the identity and address of the person to whom they were transferred, and
(iii) a description of the manner and date of disposition of the controlled goods;

(b) that the person keep records of the most recent security assessment in respect of each of their officers, directors, employees, temporary workers, international students and visitors who examine, possess or transfer controlled goods and maintain those records — as well as supporting documentation — for a period of two years after the day on which the individual in question ceases to act in that capacity;

(c) that the person keep a copy of the evidence referred to in subsection 16(2) for a period of two years after the day on which the individual who is exempt ceases to have access to the controlled goods of the registered person;

(d) that the person meets the requirements set out in section 11 and subsection 12(1);

(e) that the person establish and implement a security plan in respect of each place of business in Canada where controlled goods are kept that contains written measures that set out

(i) the procedures used by the person to control the examination, possession and transfer of controlled goods,
(ii) the procedures for reporting and investigating security breaches in relation to controlled goods,
(iii) the description of the responsibilities of the person's security organization and the identity of individuals who are responsible for the security of controlled goods, and
(iv) the contents of security briefings and training programs given to visitors, officers, directors, employees and temporary workers, as the case may be;

(f) that the person provide training programs in respect of the secure handling of controlled goods for officers, directors, employees and temporary workers who are authorized to possess or examine those goods;

(g) that the person provide briefings in respect of the secure handling of controlled goods by visitors who are authorized to examine those goods;

(h) that the person advise the Minister of any actual or potential security breach in relation to controlled goods within three days after the day on which they discover the breach;

(i) that the person make available, at any reasonable time, to the Minister the records referred to in paragraph (a), the records and documents referred to in paragraph (b) and the copy of the evidence referred to in paragraph (c); and

(j) that the person submit to the Minister, every six months, the name of each individual in respect of whom the designated official conducted a security assessment during the previous six months, as well as the individual’s date of birth and an indication of the extent to which they were authorized to access controlled goods.

Changes to Application

(a) Every applicant and registered person shall advise the Minister of any change in any of the information contained in or accompanying the application for registration within ten business days after the day on which they become aware of the change.

(b) A registered person shall, by the later of 32 business days before the date of an acquisition or one business day after the day on which they become aware of an acquisition, advise the Minister of the name and address of any person that will, as a result of the acquisition, own 20% or more of the outstanding voting shares or interests of the business

Period of Validity

The registration of a person is valid for a period not exceeding five years from the date of approval by the Minister.